Business Administration Apprenticeship | University of St Andrews

Location: Fife

Contract: Apprenticeship

Closing Date: 21/05/2024

Employer description:

St Andrews is a unique and captivating place, and the University is a key part of its charm. Seven centuries of history link the students with the town, leading to the ancient and yet modern institution apparent today.


  1. Reception and General Enquiries:
  • Undertaking reception duties; greeting all staff, and visitors to the facility in a professional and friendly manner
  • Monitoring and drafting responses to emails received by the WBH reception email address
  • Dealing with a wide variety of telephone and email enquiries in a professional and tactful manner; liaising with staff in other University Units and Schools
  1. Facilities Management:
  • Sorting incoming and outgoing mail and dealing with special deliveries
  • Photocopying, scanning, filing
  • Dealing with requests for routine maintenance with the University’s Estates Department
  • Regularly monitoring, maintaining and ordering supplies of stationery, paper, printer/photocopier consumables and responding to individual stationery requests
  • Assisting with facility orientation and induction events
  • Assisting other professional services staff as required
  • Assisting with room bookings
  • Organising catering and assisting with facility events
  • Diary management
  • Creating and sending all-building communications
  1. Procurement:
  • Raising, approving and receipting purchase orders
  • Creating new vendors requests
  • Dealing with incoming invoices
  • Ensuring mismatches are regularly monitored and resolved
  • Acting as a point of contact for the facility for the buyers’ network

Desired skills:

  • Qualifications at National 4 level
  • Working understanding of IT packages e.g. Microsoft Office or similar
  • Good organisational and time management skills
  • Good attention to detail
  • Good oral and written communication skills
  • Good numeracy skills


£12,771 per annum

Working hours:

Monday to Friday, 8.45am – 5pm